Θέση Εργασίας

Human Resources Coordinator Assistant

Γιατροί Χωρίς Σύνορα (Médecins Sans Frontières)

Médecins Sans Frontières (MSF) is recruiting a Human Resources Coordinator Assistant, to be based in Athens, Greece.

Organization Profile
  • Médecins Sans Frontières (MSF) is an international independent medical and humanitarian action-driven organization that offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation.
    The MSF movement is built around 5 operational centers (OC) supported by 23 sections and offices worldwide. MSF in Greece provides humanitarian and medical assistance to the refugee and migrant populations fleeing conflict in their home countries.
Job Description
  • Implement general administrative procedures in order to ensure documentary traceability as well as compliance with local labour and fiscal regulations, under the HR Coordinator’s (HRCo’) supervision.
Duties
  • Prepare employment contracts in conformity with legal requirements including specific amendments when necessary.
  • Execute employee contract related activities (file opening and formal documentation archiving, personal data updating, amendments, annual leaves, termination dates supervision etc.) in order to ensure legal compliance.
  • Present and explain contract terms and the content of internal regulation (rights and obligations) to newly recruited personnel in order to ensure legal compliance and local integration.
  • Inform all the new staff on Staff Regulations, HR policies and regulations and/or living conditions in order to facilitate staff integration and their security.
  • Ensure an efficient filing system (physical and electronic files) of all administrative files at Mission level.
  • Support the Personnel Administration manager /HRCo in the salaries preparation in Coordination.
  • Organize travel and files of all Staff arriving/departing the Mission, for trainings etc. Including International Staff documentation (visas, MSF cards, Mission Orders, etc.), booking plane tickets, keeping / renewing passports and organizing briefings / induction.
  • Manage and collect data, under the supervision of the HR Coordinator, for the opening of new position for expatriate staff according to the policies and procedures of MSF.
  • Ensure that all the staff have valid work, stay, travel permits.
  • Manage and Follow-up the Lease Agreements of the organization making sure the process meets the legal requirements.
  • Carry out administrative tasks according to the instructions of the HR Coordinator.
  • Follow up all administrative tasks regarding national and international staff and update the HRM systems/software.
Requisites
  • Education: Desirable Bachelor Degree in Business Administration or other related studies.
  • Experience: Essential previous working experience of at least two years in relevant jobs. Desirable experience in MSF or other NGOs.
  • Languages: Greek & English essential.
  • Knowledge: Computer literacy essential.
  • Results, Teamwork, Commitment, Flexibility, Stress management.
Benefits
  • Full time position.
  • Annual gross salary : According to MSF Salary Policy.
  • Private insurance.
Notes
  • Duration: 3 month (possibility of extension).
  • Location: Athens.
  • All applications will be treated in strictest confidentiality.
  • Please note that only shortlisted candidates will be contacted.
  • Please send your CV and a motivation letter in English quoting reference code "HRCo Assistant" in the subject line of the e-mail at: MSFOCB-Athens-Recruitment@brussels.msf.org
  • Indicate the source of the job vacancy in your application: douleuw.gr.
How to Apply
1. Documentation
  • Curriculum Vitae
  • Motivation letter
2. Application
This vacancy is no longer accepting applications

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